Build a Private Institutional Knowledge Base
Your institution already has the knowledge. We help make it usable, searchable, and secure without sending sensitive documents into public AI tools.
Controlled by Your Institution
The hardware can sit inside your organization and remain under your IT department’s control.
Customized for TTO Work
Designed around agreements, IP records, licensing history, policies, reports, and commercialization workflows.
Most Institutional Knowledge is There...
...just not Usable
For many institutions, the problem is not lack of knowledge. It is that the knowledge is scattered, difficult to retrieve, and hard to turn into consistent action.
Scattered Information
Agreements, IP records, policies, reports, and research outputs live across folders, inboxes, and systems.
Slow Retrieval
Finding a prior clause, term, agreement, or decision trail often takes longer than it should.
Fragile Continuity
Institutional knowledge often lives with individuals, making transitions and onboarding harder.
Public AI Limits
Remote chat tools are useful, but not designed for sensitive institutional documents and controlled workflows.
A Secure Internal Knowledge Base for Your Team
We set up a secure, private system that organizes your documents and lets your team search, retrieve, summarize, compare, and create work products from institutional knowledge.
Think of it as a central repository where your agreements, IP, reports, and internal documents become easier to access, understand, and use.
Find What You Need
Locate terms/clauses, prior licensing terms, policies, IP records, reports, or internal decisions quickly.
Create New Documents
Draft NDAs, MTAs, license agreements, summaries, briefs, and internal memos from your own templates.
Support Decisions
Compare historical terms, identify precedent, and prepare cleaner internal recommendations.
Preserve Memory
Reduce reliance on individual recall and make onboarding smoother for new team members.
Designed Around Real TTO Operations
This is not a generic chatbot project. It is built around how technology transfer and commercialization teams actually work: reviewing prior agreements, drafting standard documents, comparing terms, and supporting licensing decisions with clear institutional context.
We help you bring structure, speed, and consistency to your institutional knowledge help support commercialization efforts.
Some Example tasks
- Review past licenses before negotiating a new one
- Draft agreements based on precedence and external party history
- Find prior deal terms in a technology class
- Support internal discussions with structured evidence
What We Actually Do
Setup + Advisory
Hardware Guidance
Recommend local or controlled hardware options that fit your scale, security needs, and IT constraints.
Software Setup
Configure the document search and AI knowledge base environment for practical internal use.
Source Selection
Advise what to connect first: agreements, IP records, policies, reports, templates, and deal history.
Workflow Configuration
Shape the system around real tasks such as terms/clause search, agreement drafting, review prep, and summaries.
Team Training
Train users on practical, day-to-day use cases without requiring technical expertise.
Commercialization Context
Bring TTO and commercialization experience into how the system is organized and used.
Let Us Prove Value
A focused pilot lets your team test value quickly before broader rollout.
- One team or function, such as licensing or legal
- A defined set of documents
- Two or three practical use cases
- A working system your team can immediately use
Example First Use Cases
Categorize Your Technologies
Generate metadata for all your current technology offerings.
Agreement Search
Find prior terms, clauses, and templates across your documents.
Build Your Institutional Knowledge Layer
This is not about adding another system. It is about making the knowledge your institution already has easier to find, use, and preserve.
Start with a focused pilot and see how your existing knowledge can become a practical everyday asset.
Common Questions
The setup can be located within the organization and remain under the control of the institution’s IT department.
Yes. It can help create first drafts of any agreement and you can then ask it to modify terms based on your experience or past executed agreements. It can also draft executive summaries, and internal briefs based on approved templates and prior institutional documents.
No. The best first step is usually a limited pilot with one team, one document set, and a few high-value use cases.
Yes. SynapseMed can feed into your knowledgebase. This way, your institutional knowledge base can help your teams act faster, with more consistency.
